Sales Operations Coordinator

  • Irving
  • Permanent
  • Fri Mar 20 14:43:41 2026
  • R4861

At ALS, we encourage you to dream big.
When you join us, you’ll be part of a global team harnessing the power of scientific testing and data-driven insights to build a healthier future.



Working at ALS
The ALS team is a diverse and dedicated community united by our passion to make a difference in the world.
Our values are important to us, and shape how we work, how we treat each other and how we recognise excellence.
At ALS, you’ll be supported to develop new skills and reach your full potential. We invest in our people with programs and opportunities that help you build a diverse career with us.
We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and our communities.

Primary Objective:

  • Lead and Opportunity Management:
  • Manage and triage inbound enquiries received through company channels, ensuring timely qualification and routing to the appropriate sales personnel.
  • Maintain visibility of incoming opportunities and ensure leads are captured accurately within the CRM system.
  • Support the early qualification of receptive leads to determine appropriate service scope and internal ownership.
  • Quotation Coordination:
  • Coordinate the preparation and submission of client quotations in collaboration with sales, technical, and operational teams.
  • Track quotation progress to ensure timely delivery and follow-up with relevant stakeholders where required.
  • Maintain organised documentation of quotations, proposals, and supporting commercial materials.
  • Post-Quote Coordination and Client Support
  • Coordinate activities following signed quotations to support a smooth transition from commercial agreement to study initiation.
  • Serve as a liaison between clients, sales representatives, clinic operations and finance to facilitate next steps including POs, invoicing coordination, study schedules and sample shipment logistics.
  • Maintain clear documentation of project initiation details within the CRM and internal tracking systems.
  • CRM and Commercial Systems Management:
  • Maintain accurate opportunity records, communications, and documentation within the CRM system (Salesforce preferred).
  • Support the integrity and completeness of pipeline data to enable reliable commercial reporting and forecasting.
  • Develop and maintain internal tracking tools, dashboards, and operational KPIs that support sales performance monitoring.
  • Internal Communication and Coordination:
  • Act as a coordination point between sales, operations, laboratory teams, and other internal departments to ensure efficient information flow.
  • Facilitate clear communication across teams regarding client enquiries, quotations, and operational requirements.
  • Escalate operational issues or process bottlenecks where appropriate to ensure timely resolution.
  • Process Improvement and Operational Efficiency:
  • Identify opportunities to improve internal commercial processes and workflows that support opportunity management and quotation delivery.
  • Collaborate with management to implement best practices that improve responsiveness, transparency, and efficiency within the sales support process.
  • Training and Onboarding Support:
  • Assist in onboarding new team members by providing guidance on internal commercial systems, CRM usage, and sales support processes.
  • Support the development of documentation and process resources to ensure consistent internal practices.


Position Requirements/ Essential Criteria:
  • Associate’s or Bachelor’s degree in business administration, Communication, or a related field (preferred but not mandatory).
  • Prior Professional Experience in a business, operations, customer service, sales support or administrative role (internships and early career roles considered).
  • CRM system experience (Salesforce preferred).
  • Life Sciences / CRO environment experience.
  • Beauty & Personal Care sector familiarity


Core Competencies:



  • Communication Skills: Strong verbal and written communication abilities to convey information clearly and effectively to various stakeholders.
  • Problem-Solving: Proactive approach to identifying issues and developing practical solutions in a fast-paced environment.
  • Interpersonal Skills: Ability to build relationships and foster collaboration among teams.
  • Customer Focus: Ability to communicate professionally with clients and internal stakeholders while supporting a high level of service and responsiveness.
  • Organizational Skills: Strong time management and organizational abilities to prioritize tasks and manage multiple requests effectively.
  • Technical Proficiency: Strong proficiency with business software including Microsoft Office (Excel, Word, PowerPoint), CRM Systems, Project Management systems and collaboration platforms; ability to quickly learn and adapt to new systems and tools..
  • Advanced Excel and data management capability
  • Comfort working across multiple digital systems and quickly learning new platforms with minimal training.
  • Confidence working with structured systems and process workflows
  • Ability to build and maintain operational tracking tools and KPIs.
  • Strong organisational skills and independent workflow management.
  • Proactive mindset focused on improving operational efficiency.

Everyone Matters

ALS is proud to be an equal opportunity employer and is committed to fostering an inclusive work environment where the strengths and perspectives of each employee are both recognised and valued.
ALS also welcomes applications from people with all levels of ability. Reasonable adjustments to support candidates throughout the recruitment process are available upon request.

Eligibility

To be eligible to work at ALS you must be a Citizen or Permanent Resident of the country you are applying for, or either hold or be able to obtain, a valid working visa.


How to apply
Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.